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Preloaded policy

Personal Protective Equipment (PPE) Policy template

OSHA-compliant PPE program covering hazard assessment, employer-provided equipment, training, and use enforcement.

Legal basis
  • 29 CFR 1910.132 (general PPE)
  • 29 CFR 1910.133-138 (eye, face, head, hearing, hand, foot, respiratory)
  • 29 CFR 1926 Subpart E (construction PPE)
  • ANSI standards by class
Last reviewed April 2026. Guidance, not legal advice.

What the policy covers

  1. 1. PURPOSE
    To protect employees from hazards through the proper selection, use, and maintenance of personal protective equipment, in compliance with 29 CFR 1910.132 (general industry) and 192
  2. 2. HAZARD ASSESSMENT
    A written workplace hazard assessment (PPE assessment) is conducted for each job or work area to identify hazards that PPE will mitigate.
  3. 3. EMPLOYER PROVISION AT NO COST
    The employer provides required PPE at no cost to the employee (29 CFR 1910.132(h)), with limited exceptions for non-specialty safety-toe footwear and prescription safety eyewear if
  4. 4. SELECTION STANDARDS
    PPE is selected by class and certified to ANSI standards or equivalent:
  5. 6. INSPECTION AND MAINTENANCE
    PPE is inspected by the user before each use.
  6. 7. ENFORCEMENT
    PPE use is mandatory where required.
  7. 8. SITE-SPECIFIC PPE SCHEDULES
    Site-specific PPE requirements are posted at site entrances and included in site-induction materials.
  8. 9. RECORDS
    PPE assessments, training records, and inspection logs are retained for the duration of the employee's employment plus 3 years.

Who needs it

Any employer whose people can get hurt, handle personal data or spend company money. Inspectors, insurers and regulators ask to see these first.

Questions people ask

Is a personal protective equipment (ppe) policy a legal requirement?

It rests on 29 CFR 1910.132 (general PPE) and 29 CFR 1910.133-138 (eye, face, head, hearing, hand, foot, respiratory) and 29 CFR 1926 Subpart E (construction PPE) and ANSI standards by class. Some policies must be written down once a business reaches a certain size or does certain work; others are simply how a tribunal, an inspector or an auditor expects to see that you have thought about it. A clear, dated, signed policy is the evidence either way. Guidance, not legal advice.

Can I change it to suit how we work?

Yes. Inside Work-Lynx it is a starting point: put your company name in, adjust the arrangements to what you actually do, set the review date and publish it. Staff read and acknowledge it on their phones, and you can see who has not.

Is it up to date?

Last reviewed April 2026. The pack is updated when the law moves, and every policy carries a review date so it does not quietly go stale.

How do I get it?

It is preloaded in Work-Lynx with the other 28 policies for the US. Work-Lynx is $3 plus $1.25 per employee, 14 days free, no card, and what you see on the pricing page is the bill.

Who is it for?

Any employer whose people can get hurt, handle personal data or spend company money. Inspectors, insurers and regulators ask to see these first.

All 29 US policies, $3 a month

This policy and 28 others are already in Work-Lynx, alongside GPS clock-in, schedules, timesheets, PTO and an employment-question advisor. $3 base plus $1.25 per employee a month. 14 days free, no card, no sales call.

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