Grievance Procedure template
Internal route for employees to raise complaints not covered by harassment, safety, or wage-hour escalation procedures.
- Best practice for at-will employers; supports EEOC affirmative-defense framework
What the policy covers
- PURPOSEThis procedure gives employees a structured route to raise workplace concerns not covered by other dedicated procedures (harassment, safety, wage and hour, retaliation: each have t
- NO RETALIATIONRetaliation against any employee for raising a grievance in good faith is prohibited.
- EXTERNAL ROUTESThis policy does not limit your right to raise concerns with external agencies (EEOC, state fair-employment agency, OSHA, NLRB, Department of Labor) within applicable deadlines.
Who needs it
Any employer with more than a handful of staff. These are the policies a tribunal or agency looks for when something has gone wrong between people.
Questions people ask
Is a grievance procedure policy a legal requirement?
It rests on Best practice for at-will employers; supports EEOC affirmative-defense framework. Some policies must be written down once a business reaches a certain size or does certain work; others are simply how a tribunal, an inspector or an auditor expects to see that you have thought about it. A clear, dated, signed policy is the evidence either way. Guidance, not legal advice.
Can I change it to suit how we work?
Yes. Inside Work-Lynx it is a starting point: put your company name in, adjust the arrangements to what you actually do, set the review date and publish it. Staff read and acknowledge it on their phones, and you can see who has not.
Is it up to date?
Last reviewed April 2026. The pack is updated when the law moves, and every policy carries a review date so it does not quietly go stale.
How do I get it?
It is preloaded in Work-Lynx with the other 28 policies for the US. Work-Lynx is $3 plus $1.25 per employee, 14 days free, no card, and what you see on the pricing page is the bill.
Who is it for?
Any employer with more than a handful of staff. These are the policies a tribunal or agency looks for when something has gone wrong between people.
All 29 US policies, $3 a month
This policy and 28 others are already in Work-Lynx, alongside GPS clock-in, schedules, timesheets, PTO and an employment-question advisor. $3 base plus $1.25 per employee a month. 14 days free, no card, no sales call.
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