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Drug and Alcohol-Free Workplace Policy template

Prohibits impairment at work; addresses DOT testing where applicable; recognises state-level cannabis protections.

Legal basis
  • Drug-Free Workplace Act 1988 (federal contractors / grantees)
  • DOT 49 CFR Part 40 (safety-sensitive transport)
  • ADA (alcoholism as protected disability with current-use exclusion)
  • state recreational/medical cannabis laws
Last reviewed April 2026. Guidance, not legal advice.

What the policy covers

  1. PROHIBITED CONDUCT
    Employees must not, while on duty, on company premises, in company vehicles, or while operating company equipment:
  2. PRESCRIPTION MEDICATION
    Employees may take legally prescribed medications.
  3. TESTING (where applicable)
    The following testing may be conducted where lawful and where the role warrants it:
  4. STATE CANNABIS LAWS
    A growing number of states (NJ, NY, CT, CA, NV, MT, RI, WA, MO, MI, AZ, MA et al.) protect off-duty recreational or medical cannabis use to varying degrees.
  5. EMPLOYEE ASSISTANCE
    Employees who voluntarily disclose a substance-use issue before any disciplinary action arises may be referred to … or community resources.
  6. CONSEQUENCES
    Violations may result in disciplinary action up to and including termination.

Who needs it

Any employer whose people can get hurt, handle personal data or spend company money. Inspectors, insurers and regulators ask to see these first.

Questions people ask

Is a drug and alcohol-free workplace policy a legal requirement?

It rests on Drug-Free Workplace Act 1988 (federal contractors / grantees) and DOT 49 CFR Part 40 (safety-sensitive transport) and ADA (alcoholism as protected disability with current-use exclusion) and state recreational/medical cannabis laws. Some policies must be written down once a business reaches a certain size or does certain work; others are simply how a tribunal, an inspector or an auditor expects to see that you have thought about it. A clear, dated, signed policy is the evidence either way. Guidance, not legal advice.

Can I change it to suit how we work?

Yes. Inside Work-Lynx it is a starting point: put your company name in, adjust the arrangements to what you actually do, set the review date and publish it. Staff read and acknowledge it on their phones, and you can see who has not.

Is it up to date?

Last reviewed April 2026. The pack is updated when the law moves, and every policy carries a review date so it does not quietly go stale.

How do I get it?

It is preloaded in Work-Lynx with the other 28 policies for the US. Work-Lynx is $3 plus $1.25 per employee, 14 days free, no card, and what you see on the pricing page is the bill.

Who is it for?

Any employer whose people can get hurt, handle personal data or spend company money. Inspectors, insurers and regulators ask to see these first.

All 29 US policies, $3 a month

This policy and 28 others are already in Work-Lynx, alongside GPS clock-in, schedules, timesheets, PTO and an employment-question advisor. $3 base plus $1.25 per employee a month. 14 days free, no card, no sales call.

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